How to void a check in QuickBooks Online, and what to do when voiding is the wrong fix
To void a check in QuickBooks Online, go to Expenses & Bills, then Expense transactions, find the check, open the More actions menu (▼) on its row, choose Void and confirm. QuickBooks keeps the check in your books with a $0 amount and the same check number, so it stops counting in your totals while the record stays. A void can't be undone, except through the reconciliation tool for a check that was already reconciled.¹˒²
Voiding is the right fix for a check from the current month. Other cases need a different fix, and the wrong one can change numbers you've already reported.
Which fix to use in QuickBooks Online:
Entered by mistake, no paper check exists: delete it.
Printed, mailed, handed over, lost or never cashed: void it.
Written last year, or in a month you've reconciled or closed: record a reversing journal entry dated today.
It paid a bill: void the bill payment, then check that the bill shows unpaid.
Mailed by QuickBooks Bill Pay: request a void in Bill payments.
A paycheck: void it in Payroll; that doesn't cancel a direct deposit.
Voided, then it cleared the bank anyway: enter the check again.
How to void a check in QuickBooks Online
You can void a check in QuickBooks Online from the Expense transactions list or from inside the check. From the list:¹
Go to All apps, then Expenses & Bills, then Expense transactions.
Find the check. To see checks only, filter the list by type and date.
On the check's row, open the More actions dropdown (▼) and select Void.
Select Void again to confirm.
From inside the check:³
Open the check from the Expense transactions list.
Select More, then Void.
Confirm when QuickBooks asks.
QuickBooks Online lets you void checks, expenses and bill payments.¹ This guide covers QuickBooks Online; QuickBooks Desktop has its own menus.
What happens when you void a check in QuickBooks
When you void a check in QuickBooks Online, the check stays in your records marked as void, its amount becomes 0 and its number doesn't change, so your check sequence has no unexplained gap.¹˒⁴ For your books, that means:
The check no longer counts in your bank balance or in the expense category it was coded to.¹
To correct a void, you can delete the voided check and enter a new one.¹
Is it better to void or delete a check in QuickBooks?
In QuickBooks Online, void a check that exists on paper and delete an entry that never became one. Void keeps "a record of the transaction in your books" that doesn't affect your totals; delete removes the transaction everywhere except the audit log.¹
Delete: a duplicate entry or a test.
Void: a check that was printed and mailed, handed to someone, lost, never cashed, or torn up after it was printed.
For a check in a month you've already reconciled or closed, use the reversing entry in the next section instead of either.
How to void a check in QuickBooks Online without affecting prior periods
To cancel a check in QuickBooks Online from last year, or from a month you've already reconciled, closed or filed taxes for, record a reversing journal entry dated in the current period instead of voiding the check. That's Intuit's advice for a transaction from another period, and it leaves the old period as it was:⁵
Go to Reports, then Standard reports, then Transaction List by Date. Set the period to All Dates and run the report.
Open the check, select More, then Transaction journal, and print it, so you have the accounts and amounts.
Select + Create, then Journal Entry. Set the journal date to today, or the date the reversal should show.
Enter the same accounts with debits and credits swapped: debit the bank account, and credit the account the check posted to. For a regular check that's the expense category; for a bill payment it's Accounts Payable, with the vendor.
Save and close.
In the bank register (Settings, then Chart of accounts, then View register on the bank account), mark the original check and the journal entry as cleared. They net to zero and reconcile together.
Changing anything in an old month has two side effects:
If you've set a closing date, changing a transaction on or before it triggers the warning or password prompt you chose.⁶
Voiding, editing or deleting a reconciled transaction changes the beginning balance of your next reconciliation.²
How to unvoid a check in QuickBooks Online
QuickBooks Online has no unvoid button: Intuit says there's no automatic way to reinstate a voided transaction. To bring a voided check back, open the voided check, select More, then Audit History, note the original details and enter the check again with the real amount.⁴
The exception is a check that had been reconciled before you voided it: the reconciliation will show a discrepancy. Go to Reconcile, pick the account and choose to have QuickBooks help fix it. The Reconcile Discrepancy report lists the voided transaction, and Review in tray offers a reverse void.²
How to void and reissue a lost or uncashed check
To replace a lost or uncashed check in QuickBooks Online:
Ask your bank to stop payment on the original check.
Void the original in QuickBooks, as above. If it's from a closed month, use the reversing entry instead.
Write a new check for the same payee, amount and account, with the next check number.
If the check paid a bill, void the bill payment instead, as described below.
What if a voided check clears the bank anyway?
In QuickBooks Online, a voided check can't be matched to the bank line when it clears, because its amount is now 0.⁴ An Intuit community moderator's advice for a vendor who deposited a voided check after it was replaced is to enter the check again for the vendor, date and amount; where the original paid a bill, post it to Accounts Payable and leave the Bill field blank.⁷ If the replacement check cleared as well, the vendor has been paid twice; ask for the duplicate back.
How to void a bill payment check in QuickBooks Online
In QuickBooks Online, a check written with Pay bills is a bill payment, and you void it the same way as any check: Expense transactions, then More actions (▼), then Void.¹ After the void, open the bill and make sure it shows as unpaid before you pay it again. For a bill payment from a closed month, use the reversing entry above, crediting Accounts Payable.⁵
How do I void a check sent through QuickBooks Bill Pay?
If QuickBooks Bill Pay mailed the check for you, you request the void in Bill Pay, not in Expense transactions:⁸
Go to Expenses, then Bill payments.
Choose the payment and select View details.
Select Request to void check, then Request to void.
A void request can take up to 7 days to process. The refund arrives within 10 days after the payment is voided, and processing fees aren't refunded.⁸
A Bill Pay check that isn't cashed within 90 calendar days is voided automatically. Tell the vendor the check is void so they don't try to cash it.⁸
How do I void a paycheck in QuickBooks Online?
To void a paycheck in QuickBooks Online Payroll, use the paycheck list. Voiding sets the paycheck to $0, but it doesn't cancel a direct deposit or return the money.⁹
Go to All apps, then Payroll, then Employees.
Select View Paychecks.
Select the paycheck and open the Action dropdown (▼).
Choose Void, confirm and save.
For a paper paycheck that was lost or has expired, Intuit's process is to give the paycheck a new check number, stop payment on the old check at your bank, and record the old number as a voided check so the sequence stays complete.³
Contractor payments made by direct deposit can't be voided once processed; Intuit's fix is a journal entry that offsets the payment.¹⁰
What to do with misprinted checks in QuickBooks Online
When checks misprint in QuickBooks Online, finish the print run and choose Some checks need reprinting, then enter the number of the first check that needs it. Checks that printed correctly leave the print queue; the misprinted ones stay in it for the next run.¹¹ Before you reprint, set the starting check number to the first check now in the printer.
Where Booke fits
Sorting out a check that clears after you voided it takes your judgment. We build Booke AI to handle the routine bank-feed lines around it: an AI Bookkeeper working directly inside QuickBooks Online and Xero, with no new platform and no new bank connections. Every day it reviews the transactions on the bank feeds you already have connected, categorizes them and matches them to existing records and documents. Unclear transactions are flagged for a human decision. Booke automates up to 80% of manual bank feed work, for $129 per business per month.
Using Xero? Our guide to voiding a check in Xero covers its check register, where a void works differently. For what a change to a reconciled month does to your balances, see our bank reconciliation guide.
Sources
We checked every step on this page against Intuit's help articles on October 16, 2026.
Intuit, Void or delete transactions, QuickBooks help, updated September 7, 2026.
Intuit, Fix beginning balance issues when reconciling in QuickBooks Online, QuickBooks help, updated September 1, 2026.
Intuit, Replace a lost or expired paycheck, QuickBooks help, updated August 3, 2026.
Intuit, Undo a voided transaction in QuickBooks, QuickBooks help, updated August 5, 2026.
Intuit, Void a transaction from another period, QuickBooks help, updated August 5, 2026.
Intuit, Lock your books in QuickBooks Online, QuickBooks help, updated September 15, 2026.
Intuit QuickBooks Community, Vendor deposited voided check after it was replaced, answer by a community moderator, October 31, 2023.
Intuit, Cancel or void a scheduled bill payment, QuickBooks help, updated August 26, 2026.
Intuit, Edit, delete, or void employee paychecks, QuickBooks help, updated August 2, 2026.
Intuit, Void or cancel contractor payments, QuickBooks help, updated August 5, 2026.
Intuit, Print a check in QuickBooks Online, QuickBooks help, updated August 5, 2026.
